Here are some sharing tools to keep yourself organized: Dropbox and Google Drive. These tools utilize cloud computing, which is not a new concept but is becoming more popular. For those who have teams, you can add your teams to either Dropbox or Google Drive to share files and information. There are pros and cons to both. It might be a good idea to pick just one of these tools or you might find yourself checking both when you can’t remember what you put on which one.
Be cautious when using the cloud, it’s possible to share a virus on one file with all the other files on the site. This isn’t a fault of Dropbox or Google Drive, but it can be an issue. Make sure to keep your anti-virus software current and follow safety techniques when opening and downloading attachments and programs.
One benefit to using these types of tools is that if your personal hard drive crashes, all of these files are kept on the cloud. It can be costly, and sometimes impossible, to recover files from a crashed system.
Those who have a Chromebook will find that Google Drive is even more practical. The best part of Drive is the shareability and being able to share documents with others easily. Users can create documents, spreadsheets and presentations right there in the drive. The files are live and automatically updated. No need to worry about using the most current version since the file is in real time. It auto saves frequently and can be edited right in Google Drive. It can be accessed from anywhere since it is an Internet based tool.
If you have a Gmail account, use just the one account for your mail, your Google drive, YouTube and other Google products. It’s so much easier when everything is connected.
There are other cloud based sharing apps that could work well for you. Educate yourself on all the optimal uses for all of these tools.
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